Competition #: 2023-21
Posting date: November 21, 2023
Closing date: December 29, 2023
Duration: Indeterminate
Classification level: 2
Salary: $58,687 - $71,274
Number of positions: 2
Language requirements: Bilingual
Status: Unionized
About the Association
The Canadian Association of Professional Employees (CAPE) is a dynamic and progressive union representing over 25,000 professional employees in the federal public sector. At CAPE, we are committed to fostering an inclusive and equitable environment for all our members.
Our organization offers a:
- Progressive work environment
- Flexible work model and remote work opportunities
- Seamless transition for public servants
- Great work-life balance
Position Summary
The Labour Relations Officer (LRO) Administrative Assistant provides specialized and general administrative, research, and other services to the CAPE LROs and members on all matters relating to labour relations. This role supports the LROs with a variety of tasks, including all matters relating to labour relations, conditions of employment, and other related matters in the federal public service, at the Library of Parliament and at the Office of the Parliamentary Budget Officer. It supports the delivery of training modules for CAPE members as well as CAPE’s publications and internal reports.
Requirements
Education & Experience
- College certificate in Office Administration or a closely related field.
- Up to 2 years of relevant or similar work experience.
- Note: Equivalent combinations of education and/or experience may be considered.
Key responsibilities
- Provides administrative services tailored to meeting the requirements of the Representation Services Team (RST).
- As a member of the broader RST provides support for ongoing projects, including researching, compiling background materials, project documentation, etc.
- Responds to and directs incoming telephone calls, emails and other correspondence; regularly manages and updates the case management system for members of the RST; opens and maintains an electronic log of incoming correspondence.
- Prepares or updates to keep current various lists of outside organizations, Local Leadership or other lists of contacts uniquely required by the RST, or from outside sources such as government departments or other unions.
- Prepares, or finalizes, and distributes hard copy and electronic messages, notices, training materials, and other documents to audiences (e.g., media, other labour unions, employer agencies, members, etc.), as necessary.
- Conducts basic research, administers surveys, compiles data, drafts and formats reports, presentations, and correspondence, etc., as requested.
- Provides administrative services for meetings, including, contacting participants, securing a room, arranging refreshments or meals and travel, or other services as required.
Other skills and abilities
- Skills in expressing and receiving information orally and in writing is required to tactfully provide and explain basic information/interpretation about CAPE or specialized topics, and to respond to external requests for information from CAPE members, functional specialists, or functional group contacts (media, labour relations specialists of CAPE employing departments, other unions, members, Rand employees CAPE represents, etc.).
- Knowledge of the principles, practices, and processes required to provide specialized and general administrative services to one or more functional specialists or to a functional group (e.g., mobilization, communications, education, finance, member liaison, Rand liaison, bargaining, management, governance, executive, or labour relations or others as may be defined by management).
- Knowledge of database systems and maintenance and the use of computer databases.
- Skill in note and minute taking as well as calendar and time management.
- Capacity to manage and prioritize multiple tasks within a short period of time.
- Capacity to address last-minute tasks.
- Knowledge of internet search tools, web-based research and publishing, and web-publishing tools such as HTML.
- Knowledge of Microsoft Word, Excel, and PowerPoint.
Condition of employment
- Must meet the language requirement of the position.
- Expected to work from the office three days per week
Additional Information
- If you are Indigenous such as First Nations, Inuit or Métis, a person within an equity-deserving groups, or a person of colour, we encourage you to self-declare in this recruitment process. This self-declaration information may be factored into selection decisions to increase representation for these groups at CAPE.
- CAPE is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact dotation-staffing@acep-cape.ca. All information received in relation to accommodation will be kept confidential.
- An eligibility list of applicants may be established from this process to staff similar positions within CAPE.
- Acknowledgment of receipt of applications will not be sent; we will contact applicants when the screening and interview phases are completed.
The recruitment committee reserves all rights to use any methods that they deem appropriate to evaluate the applicants. - Communication for this process will be sent via email. It is the responsibility of the applicant to ensure that accurate contact information is provided and updated as required and to update their personal information when it changes. Applicants who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
- Time-sensitive correspondence may be transmitted via email and it will be the applicant's responsibility to check their email regularly. Failure to respond to communications may result in elimination from this process.
- CAPE may decide to use top-down or random selection or any other additional qualification to determine the number of applicants who will be considered for the next stage of the evaluation.
How to Apply
Interested applicants should submit their resume, a cover letter outlining their interest in the position and relevant qualifications and contact information for two professional references to dotation-staffing@acep-cape.ca by close of business on December 29, 2023.
We thank all applicants for their interest in this position.
