Competition #: 2026-Ext-3
Posting date: June 24, 2026
Closing date: July 22, 2026
Duration: One-year
Classification level: Level 2
Salary: $63,812 – $77,498
Number of positions: 1
Status: Unionized
About the Association
The Canadian Association of Professional Employees (CAPE) is a dynamic and progressive union representing over 25,000 professional employees in the federal public sector. At CAPE, we are committed to fostering an inclusive and equitable environment for all our members.
Our organization offers a:
Progressive work environment
Flexible Work Model & Remote work opportunities
Seamless transition for public servants
Great work-life balance
Position Summary
The Finance Assistant provides administrative, coordination, data-entry, documentation, and basic financial processing support to the Finance Department. The position supports the Director of Finance and IT by helping maintain accurate financial records, coordinating documentation for payroll, budgeting, audits, Finance & Audit Committee meetings, and membership-related financial administration.
The position does not independently approve expenditures, interpret complex financial policy, make payroll entitlement decisions, or exercise supervisory authority. The decisions made by this role are limited and complex financial, payroll, benefit, pension, procurement, budget, or collective agreement interpretation questions are typically escalated.
Requirements
Education & Experience
College diploma or certificate in accounting, business administration, office administration, finance, or a related field.
Two to four years of experience in financial administration, accounting support, payroll support, office administration, or a related role.
Note: Equivalent combinations of education and/or experience are considered.
Key responsibilities
Provides administrative and coordination support to the Director of Finance and IT, including scheduling, tracking deadlines, organizing records, and maintaining finance-related files.
Follows existing protocols and documentation, while assisting with bank and credit card reconciliation, and the organization of supporting records.
Supports payroll and leave administration by collecting and organizing documentation, entering or verifying routine information in applicable systems, and identifying missing or incomplete information for follow-up.
Contributes to the maintenance of employee payroll, leave, benefit, and pension-related records under the direction of the Payroll and Accounting Officer.
Responds to routine employee inquiries related to forms, deadlines, documentation requirements, and basic finance processes, and refers complex payroll, benefit, collective agreement, or financial policy questions to the appropriate Finance staff member.
Assists with monthly, quarterly, and year-end finance processes, including organizing spreadsheets, reconciliations, reports, supporting documents, and audit files.
Provides administrative support for the annual budget process by collecting information from managers, maintaining budget templates, tracking submissions, and organizing draft materials for review.
Supports preparation for Finance & Audit Committee meetings, including compiling meeting packages, confirming attendance, arranging logistics, coordinating translation or technical services, and preparing draft minutes when assigned.
Maintains accurate electronic and paper filing systems for financial records, confidential employee files, audit documentation, vendor records, and Finance Committee materials.
Assists with basic research, data compilation, and report preparation for the Director of Finance and IT, Payroll and Accounting Officer, Finance Committee, or audit purposes.
Helps ensure that finance documents are stored securely and handled in accordance with confidentiality, privacy, and internal financial control requirements.
May perform other related duties as assigned.
Other skills and abilities
Working knowledge of basic accounting, payroll support, reconciliation, and financial recordkeeping practices.
Strong attention to detail and accuracy in data entry, filing, tracking, and document preparation.
Ability to handle confidential financial, employee, payroll, and membership information with discretion.
Ability to use spreadsheets, word processing, email, database tools, financial systems, and related office software.
Ability to organize competing priorities, meet deadlines, and follow established procedures.
Sound judgment in identifying issues that require escalation.
Strong interpersonal skills and ability to provide professional service to staff, managers, vendors, members, and committee participants.
Ability to work independently and as part of a small multidisciplinary team.
Condition of employment
Must meet the language requirement of the position.
Additional information
Candidates must be fluently bilingual in both English and French at the time of application. This position requires advanced proficiency in both spoken and written English and French, and candidates should be prepared to demonstrate this fluency during the recruitment process.
If you are a member of an equity-deserving group, we encourage you to self-declare in this recruitment process. This self-declaration information may be factored into selection decisions and to address CAPE’s commitment to increase representation of these groups.
CAPE is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. Should you require accommodation during any phase of the evaluation process, please contact rh-hr@acep-cape.ca. All information received in relation to accommodation requests will be kept confidential except when required to implement accommodation.
An eligibility list of applicants may be established from this process to staff similar positions within CAPE.
Acknowledgment of receipt of applications will be sent, and we will contact applicants when the screening or interview phases are completed.
The recruitment committee reserves all rights to use any methods that they deem appropriate to evaluate applicants, including artificial intelligence.
Communication for this process will be sent via email. It is the responsibility of the applicant to ensure that accurate contact information is provided and updated as required and to update their personal information when it changes. Applicants who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
Time-sensitive correspondence may be transmitted via email, and it will be the applicant's responsibility to check their email regularly. Failure to respond to communications may result in elimination from this process.
CAPE may decide to use top-down or random selection or any other additional qualification to determine the number of applicants who will be considered for the next stage of the evaluation.
Beyond skills and experience, we’re looking for someone who’s the right fit for our team: a good communicator, adaptable, and passionate about the association’s mission of defending the rights of our members.
Proof of Canadian citizenship, permanent residency documentation, or a valid work permit or open work visa will be requested to ensure that candidates are eligible to work in Canada without restrictions.
Applicants are required to disclose any potential conflicts of interest that may arise from their employment in this position. A conflict of interest may include, but is not limited to, personal or financial relationships with individuals or organizations that could affect, or be perceived to affect, the impartiality of your work.If you believe you may be in a conflict of interest, please include a brief statement in your application outlining the nature of the potential conflict. This information will be reviewed confidentially and will not necessarily disqualify you from consideration.
How to Apply
To be considered for this position, applicants must submit the following to rh-hr@acep-cape.ca by July 22, 2026:
1. Cover Letter (mandatory):
Clearly demonstrate how your education and professional experience meet the minimum qualifications outlined in the job description (e.g., college diploma or certificate in accounting, business administration, office administration, finance, or a related field, and two to four years of experience in financial administration, accounting support, payroll support, or office administration).
Provide specific examples that illustrate your ability to carry out the key responsibilities of the role (e.g., supporting payroll and leave administration, assisting with reconciliations and audits, coordinating documentation for budgeting and Finance & Audit Committee meetings, and maintaining accurate financial records).
Highlight your attention to detail, your ability to handle confidential financial information with discretion, and your experience using spreadsheets, financial systems, and related office software.
Explain why you want to work with CAPE and how your skills align with the organization’s mandate.
2. Resume (mandatory):
Ensure your resume is up to date and includes detailed work experience with dates, job titles, and descriptions of duties.
Emphasize experience in financial administration, accounting support, payroll support, and recordkeeping.
Clearly list any relevant training, certifications, or projects.
Include your language proficiency (English and French).
3. Format and Submission:
Submit your application as a single PDF file containing both your cover letter and resume.
Indicate “Application – 2026-Ext-3” in the subject line of your email.
