Voting is changing at CAPE

February 06, 2017

Vote _new


The voting process

In addition to the ratification of the EC and TR tentative agreements, CAPE members were asked to vote on the following: the election of two directors to fill vacancies on the National Executive Committee, approval of the financial statements, approval of the choice of auditors, a resolution to create an internal human resources committee, and a resolution to mount a campaign to protect defined-benefit pension plans, and whether the president should be removed from office.

Like most unions, CAPE is a member-driven organization. As a member, you get to vote on who leads our union, our annual budget and our dues rate, as well as other proposals. And when a tentative agreement is reached at the bargaining table, members get to vote on whether or not to ratify a new collective agreement.

This year, voting is changing for the better. Instead of receiving a ballot by email, members will be able to log in to our secure member portal. Using the portal for the vote will allow members greater control over their ballots and voting preferences. Plus, making ballots available through the portal, rather than being emailed will mitigate the risk of ballots being blocked by spam filters.

As always, we’ll continue to remind members of upcoming votes through our website, e-newsletters and social media platforms – that won’t change. So visit our website often, keep an eye on your inbox, like us on Facebook and follow us on Twitter!

PROVIDINGID (2)

Before casting your first vote, you’ll need to register and authenticate your profile on the web portal. Once you’re registered and your identity has been verified, you’ll be set for all future votes. From that point forward, you’ll be directed to the member portal to log in and cast your vote. It’s that easy. 

The following is a list of recommended and accepted ID:

Please do not use:

Editor's note: CAPE had been asking for members to submit their department-issued work ID; after being advised by Treasury Board Government Security that this was inappropriate in this context, we have ceased to ask for this form of ID. Members who had previously uploaded this piece of ID will not be asked to repeat the authentication process. 

There are several ways you can provide your ID:

Upload your ID on the portal

The method used by the vast majority of members who have so far registered to vote consists of uploading a piece of photo ID to the member portal. In fact, you can do this right now by visiting the portal and selecting “Edit my profile”.

A step-by-step guide is available for your convenience. The member portal uses 128 bit encryption, which is the same as what your bank uses for online banking. We understand and respect your privacy; that’s why your ID will only be used to confirm your identity. Once confirmed, your ID will be deleted from our systems

Visit an information table at your workplace

Between February 20 and March 3, we will be setting up information tables in workplaces across the National Capital Region to explain the process. CAPE employees will be present at these tables to authenticate your identity. No need to upload your ID; you can just show it to our employees!

Here's a list of upcoming kiosks:

Authentication by regular mail

If you are reluctant to upload a piece of ID to a website, you can send a photocopy of your ID to our authorized agent, the firm of PricewaterhouseCoopers (PwC), which will see to it that your identity is authenticated. Send your photocopy to the following address:

Attention: CAPE Voting Process
PwC
99 Bank Street, Suite 800
Ottawa, ON  K1P 1E4

Authentication by fax

Photocopy your ID and send it by fax with the words “CAPE Voting Process” clearly visible to the following number: 613-237-3963. Then, send an email to PwC at the address given below to indicate that you have submitted your piece of ID by fax for authentication. Make sure to write “CAPE Voting Process” in the subject line of your email to: Julie.lavergne@pwc.com

Drop by CAPE’s National Office

We can even help you register online, if you would like us to do so. Our office is open from 9:00 a.m. to 4:00 p.m., Monday to Friday. The address is:

100 Queen Street , 4th Floor
Ottawa (corner of Queen and Metcalfe)

STEPBYSTEP

You will need to log in to the web portal and complete the authentication step prior to casting your vote. This includes confirming your email address and providing ID. Once you've completed this step, you'll need to register for the ballot questions that you wish to vote on. When the voting period opens, you can log in to the portal and cast your vote.

We've created a detailed step-by-step guide with screen grabs to help you through this process. If you're having difficulties registering, please check out the guide by clicking here.

QUESTION1

ECs only: Are you in favour of ratifying a new EC collective agreement as per the details contained in the tentative agreement between the EC bargaining team and the Employer?

ECs will get to vote on their new tentative agreement. We've reported quite a bit on this tentative agreement; you can find all the details in the EC collective bargaining section of our website. Here are some helpful links that can help you come to a decision regarding this question:

QUESTION2

TRs only: Are you in favour of ratifying a new TR collective agreement as per the details contained in the tentative agreement between the TR bargaining team and the Employer?

TRs will get to vote on their new tentative agreement. Details of this tentative agreement can be found in the TR collective bargaining section of our website. Here are some helpful links that can help you come to a decision regarding this question:

QUESTION3

ECs only: Ballot for two positions of EC Director. 

As there are two positions up for election, you can vote for two candidates. The two candidates who will receive the most votes will be elected.

The candidates are:

Please note that only Shelley Hovey has submitted a campaign document.

There is also video of the candidates' debate for the two EC director positions that you can view on YouTube by clicking here.

QUESTION4

Resolution on the creation of a NEC committee on human resources

This resolution asks that a human resources committee be struck as a standing committee of the national executive committee. You can find the full text of this resolution here (PDF).

You can also watch the video of the debate on the two resolutions at our recent AGM.

QUESTION5

Resolution asking CAPE to defend and promote defined benefits pension plans

This resolution asks that CAPE oppose two-tirered pensions and defined contribution pensions. You can find the full text of this resolution here

You can also watch the video of the debate on the two resolutions at our recent AGM.

QUESTION6

Having reviewed the audited financial statements of the Association for its fiscal year ending April 30, 2016; 

Be it resolved to accept the audited financial statements for year 2015-2016, as prepared by management, reviewed by the Audit Committee and approved by the National Executive Committee.

Here are some helpful links that can help you reach a decision on this question:

QUESTION7

Be it resolved to accept the Executive’s recommendation that the firm of McCay Duff LLP Chartered Professional Accountants be the Association’s auditor for the fiscal year ending 2017.

This resolution seeks the membership's approval on our choice of audit firm. The following links can help you reach a decision on this question:

QUESTION8

Do you wish to retain or remove Emmanuelle Tremblay as President of CAPE?

For the complete details around this question, we urge members to contact us at general@acep-cape.ca to obtain the confidential documents that can help you come to a decision on this question:

You can also watch the video of the debate on this question.  

OTHER

The following links can help answer any lingering questions you might have:

NEEDHELP

If you're having problems logging in to the portal or casting your vote, we can help. You can either write us at general@acep-cape.ca or if you prefer a more personal touch, call us at 613-236-9181 or 1-800-265-9181.