Official Call For Nominations and Resolutions

June 20, 2006

MEMO TO: CAPE Membership

FROM: National Elections Committee

SUBJECT: Official call for nominations and resolutions

This is an official call for nominations and resolutions to be discussed at the Annual General Meeting.

Pursuant to the CAPE Constitution, an Elections Committee has been established to oversee the upcoming elections. Subject to the By-Laws, the Elections Committee shall organize and oversee all election and voting processes, with the exception of the ratification of tentative agreements. Members of the Elections Committee are not eligible to stand as candidates for election to the National Executive Committee (NEC). Members of the Elections Committee shall not campaign in support of or against a candidate nor publicly divulge their opinion on a resolution.

Elections

This year the President , two (2) Vice-Presidents, one (1) TR Director, one (1) LoP Director and five (5) EC Directors will be elected to fulfill two-year terms.

Candidates shall only seek one position on the NEC.

Profiles for the positions

The National Executive Committee is comprised of one (1) President position; two (2) Vice-President positions, (one (1) for the EC and Library of Parliament (LoP) group and one (1) for the TR group); one (1) Director position for the LoP group; two (2) Director positions for the TR group; and nine (9) Director positions for the EC group.

Please take special note that nominations to a Director’s position shall be supported by one (1) Regular or Pending¹ member of the Association and nominations for the positions of President and the two Vice-Presidents shall be supported by ten (10) Regular or Pending members of the Association. In each case, nominations shall not be accompanied by more supporting names than the number required.

Individual candidates may delegate one (1) scrutineer to the counting of votes. Only members of the Elections Committee, scrutineers designated by the candidates and staff of the Association whose presence is considered essential by the Committee, shall be authorized to participate in the counting of votes. It is the responsibility of the candidate to advise the Elections Committee of the name of their scrutineer, in writing, at least 5 working days prior to the voting deadline.

The nomination form may be accompanied with up to two pages (8 1/2 x 11) of text using Arial 12 point font or equivalent in which the candidate may provide a biography, his/her reason for running, contact information and a website address. Whenever possible the candidate will provide the National Office an electronic version of this document. If the candidate does not provide the required documents in both official languages, the Association shall have the presentation document translated. The candidate shall be allowed 5 working days to review the translation produced by the Association.

Completed nominations forms in any format with verifiable signatures shall be received at the National Office no later than September 1.

The Elections Committee shall verify all information provided and confirm the candidates’ eligibility no later than September 15. The Committee shall also ensure that the presentation text submitted by the candidate is free of libel, false reports, willful misrepresentations or abusive language. If the Committee is of the opinion that certain elements should be modified, the candidate shall be allowed to do so. If the candidate refuses to do so or does not produce the required modifications within 5 working days after being informed of the Committee’s concerns, his or her nomination or text referred to in By-Law 3.6 may be revoked.

We strongly urge members to take an active interest in the affairs of CAPE by coming forward to stand as candidates for the National Executive Committee or encouraging your colleagues to present themselves. It is only through your participation that the Association is able to remain a vibrant and productive organization.

RESOLUTIONS

All resolutions shall be submitted by two (2) Regular or Pending members. Resolutions and accompanying remarks shall not exceed one page (8.5” x 11”) of text using Arial 12 point font or equivalent. The text shall not refer to any list nor mention individuals or locals who are in support of the resolution. If the authors of the resolution do not provide the document in both official languages, the Association shall have the document translated. The authors shall be granted 5 working days to review the translation produced by the Association. Resolutions in any text medium format with verifiable signatures shall be received at the National Office no later than September 1.

Constitutional Amendments

Any Regular or Pending member, or Local, may petition for an amendment to the Constitution. Such petition shall contain 100 signatures of Regular or Pending members.

The Constitution shall only be amended following an Annual General Meeting or a Special General Meeting to review the proposed changes, and approval by a vote of the membership in accordance with clause 26.6 of the Constitution: ”The Constitution shall only be amended by a two-thirds majority of the votes cast”.

President Profile

Duties

The President is the principle spokesperson and representative of the Association.

She/He directs the National Office of the Association. The President presides at all general meetings and meetings of the National Executive Committee. He/She interprets the Constitution of the Association, ensures that the policies of the Association are observed and that the objectives, guidelines and policies of the Executive Committee are carried out. The President reports to the Executive, Local Leadership, and membership on the affairs of the Association. The President is a member of all Association committees, excluding the Elections Committee.

Salary and employment conditions

The position of President is a full time paid position. The President while serving the Association is an employee of the government on leave without pay. The Association has established by Constitution, the salary and benefit conditions of the President in the EX-02 range of the Executive Category in the federal Public Service.

The Presidency is not paid for overtime. The incumbent may expect to work up to 20 days of overtime in a fiscal year. At the discretion of the Executive Committee the President may receive 5 days of additional annual leave in recognition of all overtime worked in a fiscal year.

Vice-President Profile

Duties

In the event of the President=s temporary absence a Vice-President presides over the meetings of the Association. The Vice-Presidents attend meetings of the Executive Committee and may perform duties assigned by the President or the Executive Committee.

Benefits

The position is a voluntary one (unpaid). Members are compensated if the performance of their Association duties requires them to take leave from their government position.

National Executive Committee Directors

Duties

Executive members are required to attend annual general meetings and monthly Executive Committee meetings. As members of various Association committees they perform duties as assigned by the Executive Committee.

The Executive Committee, as a whole, is responsible for establishing Association objectives, policies and guidelines. The Executive Committee, subject to membership approval, may propose, vary, or rescind By-laws and exercise executive authority.

Benefits

The position is a voluntary one (unpaid). Members are compensated if the performance of their Association duties requires them to take leave from their government position.

¹ A Regular Member is any member of a bargaining unit for which the Association is the bargaining agent, who has applied for Regular Membership in the Association, and whose dues are being remitted. A Pending Member is someone for whom the Association has received an application form to be a Regular Member but whose dues have not yet been remitted.