Official Call for Nominations and Resolutions

May 31, 2008

This is an official call for nominations and for resolutions to be discussed at the Annual General Meeting.

Pursuant to the CAPE Constitution, an Elections and Resolutions Committee has been established to oversee the upcoming elections. Subject to the By-Laws, the Elections and Resolutions Committee shall organize and oversee all election and voting processes, with the exception of the ratification of tentative agreements. Members of the Elections and Resolutions Committee are not eligible to stand as candidates for election to the National Executive Committee (NEC). Members of the Elections and Resolutions Committee shall not campaign in support of or against a candidate nor publicly divulge their opinion on a resolution.

Elections

This year all positions on the NEC are up for election to fulfill three-year terms, which commence on January 2, 2009.

The NEC is comprised of one (1) President position; two (2) Vice-President positions, one (1) for the EC and Library of Parliament (LoP) group and one (1) for the TR group; one (1) Director position for the LoP group; two (2) Director positions for the TR group; and eleven (11) Director positions for the EC group.

NOMINATIONS FORM FOR CAPE PRESIDENT

NOMINATIONS FORM FOR CAPE EC/LoP VICE-PRESIDENT

NOMINATIONS FORM FOR CAPE TR VICE-PRESIDENT

Nomination Form for CAPE NATIONAL EXECUTIVE DIRECTOR

Candidates shall only seek one position on the NEC. You will find the profile for the positions at the end of this document. You may also consult the Constitution and By-Laws for further information on the roles and responsibilities of the various positions, and the voting process.

The nomination form may be accompanied by two pages (8 1/2 x 11) of text using Arial 12 point font or equivalent in which the candidate may provide a biography, his/her reason for running, contact information and a website address. For further information, please refer to the CAPE By-Laws.

Please take special note that nominations to a Director’s position shall be supported by one (1) Regular or Pending member of the Association and nominations for the positions of President and the two Vice-Presidents shall be supported by ten (10) Regular or Pending members of the Association. In each case, nominations shall not be accompanied by more supporting names than the number required.

Completed nomination forms in any format with verifiable signatures shall be received at the National Office no later than 4:00 p.m. on September 1, 2008.

We strongly urge members to take an active interest in the affairs of CAPE by coming forward to stand as candidates for the National Executive Committee or encouraging your colleagues to present themselves. It is only through your participation that the Association is able to remain a vibrant and productive organization.

RESOLUTIONS

All resolutions shall be submitted by two (2) Regular or Pending members. Resolutions and accompanying remarks shall not exceed one page (8.5” x 11”) of text using Arial 12 point font or equivalent. The text shall not refer to any list nor mention individuals or locals who are in support of the resolution. If the authors of the resolution do not provide the document in both official languages, the Association shall have the document translated. The authors shall be granted 5 working days to review the translation produced by the Association.

Resolutions in any text medium format with verifiable signatures shall be received at the National Office no later than 4:00 p.m. on September 1, 2008.

Constitutional Amendments

Any Regular or Pending member, or Local, may petition for an amendment to the Constitution. Such petition shall contain 100 signatures of Regular or Pending members.

The Constitution shall only be amended following an Annual General Meeting or a Special General Meeting to review the proposed changes, and approval by a vote of the membership in accordance with clause 27.6 of the Constitution: “The Constitution shall only be amended by a two-thirds majority of the votes cast”.

President Profile

Duties - The President is the principle spokesperson and representative of the Association. She/He directs the National Office of the Association. The President presides at all general meetings and meetings of the National Executive Committee. He/She interprets the Constitution of the Association, ensures that the policies of the Association are observed and that the objectives, guidelines and policies of the National Executive Committee are carried out. The President reports to the Executive, Local Leadership, and membership on the affairs of the Association. The President is a member of all Association committees, excluding the Elections Committee.

Salary and employment conditions - The position of President is a full time paid position. The President while serving the Association is an employee of the government on leave without pay. The Association has established by Constitution, the salary and benefit conditions of the President in the EX-02 range of the Executive Category in the federal Public Service.

The Presidency is not paid for overtime. The incumbent may expect to work up to 20 days of overtime in a fiscal year. At the discretion of the National Executive Committee the President may receive 5 days of additional annual leave in recognition of all overtime worked in a fiscal year.

Vice-President Profile

Duties - In the event of the President’s temporary absence a Vice-President presides over the meetings of the Association. The Vice-Presidents attend meetings of the National Executive Committee and may perform duties assigned by the President or the National Executive Committee.

Benefits - The position is a voluntary one (unpaid). Members are compensated if the performance of their Association duties requires them to take leave from their government position.

National Executive Committee Directors

Duties – National Executive Committee members are required to attend annual general meetings and monthly National Executive Committee meetings. As members of various Association committees they perform duties as assigned by the National Executive Committee.

Benefits - The position is a voluntary one (unpaid). Members are compensated if the performance of their Association duties requires them to take leave from their government position.

The National Executive Committee, as a whole, is responsible for establishing Association objectives, policies and guidelines. The National Executive Committee, subject to membership approval, may propose, vary, or rescind By-laws and exercise executive authority.